2022.08.17 Update

General Admin Executive – PJ (Ref ID: 11511)

IndustryTrading Firm
Basic SalaryRM3,500 - 4,200
LocationPetaling Jaya
Working Hours

Monday - Friday 9am - 6pm

Job Description

Office Administrative
・Attendance card system & monitoring.
・Dealing with cleaning company / cleaner arrangement
・Prepare MYS PH calendar, to do survey on % cu working in Public Holiday.
・Manage office letter box. Incoming guest/visitor
・Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc.
・Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking related matters (Secure Parking)
・Assist to update seating arrangement, telephone directory & extension number.
・Handle company upgrade environment / renovation / move of office / 5S concept
・Dealing with PJ office rental owner & Penang shared office.

Staff Administrative
・Preparation for newcomer (name card & chop), introduction & assisting on staff handover.
・Manage hotel, flight/car rental booking.
・Handle daily transport for indoor staff (monthly).
・Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3years.
・Manage Shell Card and credit limit
・Company Phone line- Digi
・Handle company event such as company dinner, meeting, birthday & etc.

Documentation
・Liaise with Legal team on all agreement (CU requested company forms/company stamp/ MD signature & documentation of legal documents)
・Manage company business license with MBPJ
・Coordinate with Courier company (GDEX, FEDEX, DHL, Nippon) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents

Purchasing
・Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).
・Manage office pantry supplies (monthly once)
・Manage birthday gift for staff & premium gift to customer record.
・Dealing with water dispenser vendor / water dispenser bottle deliver arrangement.

Finance related
・Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin)
・Consolidate and update Petty Cash payments.

MD Related matters
・Manage MD car rental (keep track on mileage, inspection, car service, road tax, renewal / terminate car rental)
・Ad-hoc personal matters assign by MD
Assist in any other ad-hoc assignment.

Requirements

・At least Diploma in Business Administration or its equivalent
・At least 2 years in office administrative position
・Able to speak English, Mandarin and Bahasa Malaysia

Language
Chinese, English
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General Admin Executive – PJ (Ref ID: 11511)

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